General Purpose
The Back-office Manager is responsible for providing administrative and clerical services in order to ensure effective and efficient operations within the organisation.
Tasks and Responsibilities
- Provide general administrative and clerical support
- Maintain office services by organizing office operations and procedures
- Assist Financial Director:
- in maintaining financial monitoring spreadsheets, encoding and paying invoices, communicating with customers and vendors on accounting matters, reconciling financial monitoring spreadsheets with the official book-keeping
- Logistics & travel arrangements:
- Schedule and coordinate meetings, appointments and travel arrangements
- Arrange logistics for workshops, training seminars , teambuilding and other meetings: arrangements with travel agent, with participants, event coordination, checking facilities and equipment before the sessions
- Office maintenance:
- Organise the office layout and maintain supplies of stationery and equipment
- Manage contract and price negotiations with office suppliers, service providers and office lease
- Coordinate with IT department on all office equipment
- Assist all members of staff in the transition towards zero paper administration (scanning and archiving paper documents, designing archiving logic and file inventories)